Why Routine Elevator Inspections Are Crucial for Building Owners

As a building owner in Florida, your top priority is keeping tenants, employees, and visitors safe. Routine elevator inspections are one of the most effective ways to ensure elevator systems are functioning properly and up to code. Neglected inspections can lead to undetected wear, misalignment, or mechanical failure—all of which pose serious safety hazards.

Florida law mandates that elevators undergo an annual inspection by a state-certified inspector to remain code-compliant. Under Chapter 399 of the Florida Statutes, skipping these checks not only puts people at risk but could result in administrative fines of up to $1,000. Additionally, failure to correct violations within 90 days can lead to fines of up to $500 per day or the sealing of the elevator to prevent its use.

Early Detection of Costly Issues

Regular inspections catch small problems before they turn into expensive repairs. Technicians can spot signs of component fatigue, worn cables, hydraulic leaks, or outdated safety systems during an inspection. In 2026, compliance requirements are stricter than ever; for instance, as of January 1, 2026, the Bureau of Elevator Safety now requires all inspection reports to be submitted through electronic e-filing in TXT or CSV formats.

When issues are found early, they can be addressed with minimal disruption and at a lower cost than emergency repairs. This is particularly important for newer code requirements, such as the mandate for Door Lock Monitoring (DLM) systems and the upcoming 2027 deadline for traction elevators to include ascending car overspeed and unintended motion systems. Waiting until something breaks can result in elevator downtime, loss of service, or even full replacement—especially if the issue causes damage to multiple components.

Liability Protection for Property Owners

In the event of an elevator-related injury or incident, a lack of proper inspection documentation can put a building owner in a precarious legal position. Insurance companies and courts may hold owners liable for negligence if routine inspections were skipped or documentation was incomplete. Non-compliance can also lead to the cancellation of insurance coverage or the denial of claims. By staying on top of your inspection schedule and maintaining thorough records through the state's required electronic portals, you create a strong defense and demonstrate that you’ve taken every reasonable measure to ensure safety.

Long-Term Equipment Performance and Longevity

Elevator systems are a major investment, and regular maintenance extends their life. Inspections identify parts that are beginning to wear out or operate inefficiently. Keeping up with repairs not only maintains performance but can also add years to the system’s operational life. Elevators that are inspected and serviced regularly tend to have fewer breakdowns and offer smoother, quieter rides. While Florida law allows an inspection exemption for elevators that serve only two adjacent floors and are covered by a qualifying service maintenance contract, most commercial units require that annual professional check to protect your investment.

Peace of Mind for Tenants and Management

People notice when an elevator is out of service—or worse, operating erratically. Routine inspections help avoid the disruptions and frustrations caused by emergency outages. Tenants appreciate when building owners are proactive about safety and maintenance, especially regarding critical life-safety features like two-way emergency communication systems which now require video or text capability for modernized units. Regularly serviced elevators improve your reputation as a responsible property manager and reduce complaints or service calls.

Keep Your Building Moving with Capital Elevator Co

At Capital Elevator Co, we specialize in keeping Florida elevators running smoothly, safely, and efficiently. Our expert technicians perform detailed inspections, provide the necessary electronic documentation for state compliance, and work with you to stay ahead of costly repairs. Contact us today to schedule your routine inspection and keep your building moving.